Skip to Content

Privacy Policy

Effective Date: May 3, 2026

SOTA Medical Training (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how information is collected, used, stored, and shared when you visit our website, submit a form, book training, or communicate with us.

By using this website or our services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

Information You Provide Directly

When you use our website, contact us, or register for training, you may provide:

  • Full name

  • Email address

  • Phone number

  • Company or organization name

  • Billing address

  • Participant names

  • Course selections

  • Preferred dates and scheduling details

  • Payment information (processed by third-party providers)

  • Messages or inquiries you submit

Information Collected Automatically

When you visit the website, certain technical information may be collected automatically, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Time spent on pages

  • Referral source

  • General geographic location

  • Website usage data through cookies or analytics tools

2. How We Use Your Information

We may use collected information to:

  • Respond to inquiries

  • Schedule classes and services

  • Process registrations

  • Deliver training services

  • Send confirmations and reminders

  • Issue certifications when applicable

  • Process payments

  • Improve website functionality and user experience

  • Communicate updates, changes, or service notices

  • Maintain records for business and compliance purposes

  • Prevent fraud or misuse

3. Payment Information

Payments may be processed through secure third-party payment providers. We do not typically store full credit card numbers on our website servers.

Payment processors may collect and handle payment information under their own privacy policies.

4. Sharing of Information

We do not sell your personal information.

We may share information only when reasonably necessary with:

  • Payment processors

  • Scheduling software providers

  • Certification providers or training organizations

  • Email communication platforms

  • Website hosting and analytics providers

  • Government or legal authorities when required by law

  • Professional advisors or service providers supporting operations

All third parties are expected to handle information appropriately.

5. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to:

  • Improve site performance

  • Remember preferences

  • Analyze traffic patterns

  • Support booking or form functionality

You may disable cookies through your browser settings, though some features may not function properly.

6. Data Retention

We retain information only as long as reasonably necessary for:

  • Providing services

  • Maintaining training records

  • Certification documentation

  • Legal, tax, accounting, or business purposes

  • Resolving disputes

Retention periods may vary depending on the type of information.

7. Data Security

We use reasonable administrative, technical, and organizational safeguards to help protect personal information.

However, no system can guarantee absolute security. Use of the website is at your own risk.

8. Your Choices and Rights

Depending on your location and applicable law, you may have rights to:

  • Request access to personal data

  • Request correction of inaccurate data

  • Request deletion of eligible data

  • Withdraw consent where applicable

  • Opt out of marketing communications

To make a request, contact us using the information below.

9. Email and Marketing Communications

We may send service-related emails such as confirmations, reminders, receipts, or scheduling notices.

If we send promotional communications, you may unsubscribe at any time using the provided method or by contacting us.

10. Third-Party Links

This website may contain links to third-party websites or services. We are not responsible for their privacy practices or content.

Please review their policies separately.

11. Children’s Privacy

Our website is not directed toward children under 13. We do not knowingly collect personal information directly from children through the website without appropriate consent.

Training registrations involving minors may be handled through a parent, guardian, school, or organization.

12. Minnesota and U.S. Users

SOTA Medical Training operates in the United States. Information may be stored and processed in the United States and subject to applicable U.S. laws.

13. Changes to This Policy

We may update this Privacy Policy periodically. Updated versions become effective when posted on this website with the revised effective date.

14. Contact Us

If you have questions about this Privacy Policy or your information, contact:

SOTA Medical Training

Victoria, Minnesota

Email: sotamedicaltraining@gmail.com

By using this website or submitting information through it, you acknowledge this Privacy Policy.